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Oklahoma Association
of Conservation Districts

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OACD State Meeting

Oklahoma Association of Conservation Districts

2017 State Meeting

February 26-28, 2017


Embassy Suites Oklahoma City Downtown Medical Center

741 North Phillips Avenue, Oklahoma City


Join us for the 79th Annual OACD Meeting, Feb. 26-28, 2017, at the Embassy Suites Oklahoma City Downtown Medical Center. We have a new location, new training opportunities for district employees and district directors, and conservation experts like Mike Brown from the National Association of State Conservation Agencies and Dr. Randy Anderson from ARS in South Dakota who specializes in reducing the need for herbicide by implementing plant diversity. We will also have experts to speak about soil health tests, highlight new work being done on pollinators and to help improve water quality. As always, we will honor the best in conservation at our service and annual awards programs. There is also great networking opportunities with a fun, casual game night planned for Sunday and the legislative reception and banquet on Monday. Download a meeting agenda here.


New This Year:  Producer Soil Health Track


Tuesday, Feb. 28, 8 a.m.-4 p.m.

Embassy Suites Downtown/Medical Center in OKC


Join farmers and ranchers from across Oklahoma to learn more about soil health. Click here for complete agenda.


Registration for this workshop and lunch is $40.




Register for the Feb. 28 Producer Soil Health Track below:

2017 OACD State Meeting Registration


Register to attend the 2017 OACD State Meeting. Download a meeting registration packet here.



2017 Sponsor & Exhibitor Information


Place your business in front of conservation district directors, their employees and agriculture and conservation
professionals from all across Oklahoma at the 2017 OACD State Meeting. Download an exhibitor packet here.

Hotel Information

The Embassy Suites Oklahoma City Downtown Medical Center is located at 741 N. Phillips Avenue in Oklahoma City just south of the University of Oklahoma Medical Center off of Lincoln Boulevard. The hotel offers complimentary made-to-order breakfast, complimentary snacks and drinks in the evening, free parking and a free shuttle to Bricktown. Our room rate is the prevailing government rate of $97/night. The cut-off date to receive the group rate is Friday, Feb. 3 @ 5:00 P.M. 


Frequently Asked Questions about Reservations:

  1. Call Embassy Suites at 1-405-239-3900 and reserve the number of rooms your group will need. Our group code is “OCD”  and our group name is “Oklahoma Association of Conservation Districts.” Check in is 3 p.m. and check out is at 12-noon. If you are cancelling a room reservation, please notify the hotel.

  2. If you are booking rooms for multiple people, you will need to email the entire list of the rooms that you should be charged for including the dates of their stay to Sara Yarbrough at sara.yarbrough@prismhotels.com. This is the only way that you will be able to pay with one check for your entire district. You need to email this list to Sara Yarbrough prior to your arrival. You will also be required to complete a credit card authorization form from the hotel.  No purchase orders will be accepted.


3.    Please Do Not include NRCS employees in your reservation list. Because of the federal rules about paying for rooms, their registrations must be made separately.

4.    There is free parking at the hotel for our group. However, parking is somewhat limited. If you can, please car pool.


Overflow Hotels

Aloft Hotel - 209 North Walnut Avenue, Oklahoma City

For reservations call 1-877-Go-Aloft.


Sheraton OKC Downtown - 1 North Broadway Avenue, Oklahoma City

Group rate available through Feb. 10. For reservations, click here.


Meeting Registration

Download a registration form here.  Please make copies, as needed.  NRCS employees will receive registration instruction from their state office. Everyone must pay a registration fee. Payment must be mailed (NO FAXES or E-MAILS) with your registration form. Please note the pre-registration deadline is February 10th (registrations must be received in the mail by the 10th or regular registration will be applied). No refunds for registration or meals will be made after February 17th


If paying by credit card, there is a 4 percent processing fee. Complete and mail your registration form, (along with your check payable to OACD), to:

OACD

c/o Larry Wright

401 N. Bryan Street
Weatherford, OK 73096-5611


Speech Contest & Youth Awards
The speech contest is scheduled to begin at 1:30 p.m. on Sunday February 26, 2017. Check-in for Division I and Division II contestants will be in Young Ballroom D. Contestants must be checked in by 1:15 p.m. Districts are responsible for making all necessary arrangements for their contestants. The Youth Awards Program will begin at 4:00 p.m. Districts need to make arrangements for essay and poster winners to be present to accept their awards or have a director to accept the award on their behalf.


Don't Forget Your Legislators

OACD will send invitations to your legislators for the reception and banquet on Monday evening. It is very important that you follow-up with a special invitation from your District by contacting them. The reception will at 6:00 p.m. and the banquet will be at 7:00 p.m. Please also let Trey Lam and Sarah Blaney know that you have invited your legislators by including them on email invites and updating them on personal invites. Find out who your legislators are here.

If you are interested in sponsoring your legislator, please select a legislative banquet sponsorship amount on the registration sheet.

Districts will be supporting the legislative banquet instead of individual legislators. This will allow all districts help support legislators’ attendance, even if their own legislators are unable to make it. ALL DISTRICTS SPONSORING THE BANQUET WILL BE RECOGNIZED IN THE PROGRAM AND AT THE RECEPTION.


District Employees Breakfast

The breakfast will be held in the restaurant of the Embassy Suites. If you are attending the meeting, but not staying at the hotel you can purchase breakfast in the restaurant. Complimentary made-to-order breakfast is provided to all guests of the hotel.

 

OACD Auxiliary Program

The OACD Auxiliary is planning some great activities. Questions? Contact the Auxiliary President, Dianne Jeans at dnnjeans@yahoo.com.


Auction
This year a silent and live auction will be held. OACD, OACDE and the Auxiliary are sponsoring the event. The silent auction will be Sunday and Monday. The live auction will be at the conclusion of the legislative banquet. However, for the auction to be successful we are asking Conservation Districts, Directors, Employees and Auxiliary Members to bring items. Bring your auction items to the registration area at
1 p.m. on Sunday or contact Don Bartolina to arrange delivery.
 
For more information, contact Sarah Blaney at sarahblaney@okconservation.org, 517-763-8609 or Larry Wright at 580-772-4192.
2017 State Meeting Sponsors